Tender & Procurement
Procurement opportunities
Trowbridge Town Council is accountable for how it spends public money. We aim to secure value for money through fair, transparent and proportionate procurement while providing suppliers with appropriate opportunities to compete for Council contracts.
The Council carries out procurement in accordance with its Financial Regulations, Standing Orders and, where applicable, the Procurement Act 2023 and Procurement Regulations 2024.
You can view the Council’s current Financial Regulations on our Finance page.
How we procure
The procurement process used will depend on the estimated value and nature of the contract.
For contracts estimated to exceed £60,000 including VAT, the Council’s Financial Regulations require a formal tender process.
Where the estimated value of a contract exceeds the relevant statutory procurement threshold, the Council will carry out the procurement in accordance with the Procurement Act 2023 and Procurement Regulations 2024. The value of a contract is assessed over its full potential term, including any extension options and VAT where required by the legislation.
Procurement opportunities and statutory notices will be published in accordance with the legal requirements applying to the particular contract. For procurements covered by the Procurement Act 2023, required notices are published through the Government’s Central Digital Platform, currently the Find a Tender service.
Current opportunities will also be listed on this page where appropriate.
Tender documents and submissions
Each procurement opportunity will include information explaining:
- the services, goods or works required;
- the contract period and any extension provisions;
- how and when tenders or quotations must be submitted;
- the evaluation and award criteria;
- the closing date and time; and
- how suppliers may raise clarification questions
Tenders must be submitted using the method stated in the relevant procurement documents. The Council may use a secure electronic tendering system or, where specified, another controlled submission process.
Where a secure electronic tendering system is used, tender submissions will be held securely and will not be accessible to the evaluation team before the published submission deadline.
Suppliers must follow the submission requirements for the individual procurement. A tender submitted incorrectly or after the stated deadline may not be considered.
Fair and transparent procurement
All suppliers participating in a procurement will be treated fairly.
Clarification questions and any information relevant to the preparation of tenders will be managed through the process set out in the procurement documents. Where information provided in response to a question is relevant to other bidders, it will normally be made available to all participating suppliers.
Tenders will be assessed only against the evaluation criteria and methodology set out in the procurement documents.
Depending on the procurement, evaluation may take account of matters including price, quality, technical capability, service delivery, resources, environmental or social value considerations and other relevant requirements.
The Council is not obliged to accept the lowest-priced tender or any tender. Contracts will be awarded in accordance with the published evaluation methodology and the Council’s Financial Regulations and governance arrangements.
For procurements subject to the Procurement Act 2023, the Council will also comply with the statutory requirements applying to evaluation, assessment summaries, contract award notices, standstill periods, and contract details notices.
Current Procurement Opportunities
- Supply, Removal & Installation of Junior Multiplay Equipment
Trowbridge Town Council is inviting quotations from suitably experienced play equipment suppliers/installers to remove the existing junior multiplay unit at Paxcroft Brook Play Area and supply and install a replacement unit of similar scale and function.
- Fire Alarms, Intruder Alarms & Access Control Testing, Maintenance and Monitoring Services
Trowbridge Town Council invites tenders from competent and qualified contractors for the provision of testing, inspection, planned preventative maintenance, reactive maintenance and monitoring of the
following systems:• Fire alarm systems
• Intruder alarm systems
• Monitoring of fire and intruder alarms
• Controlled access (fob/code entry) systems
• Emergency lighting systems
• Portable fire extinguishers
• Annual fire risk assessments
Contracts Register
Trowbridge Town Council publishes details of its current contracts in accordance with its transparency and procurement obligations.
The Council’s current Contracts Register can be viewed below.
Future procurement opportunities
Suppliers interested in working with Trowbridge Town Council should monitor this page and the Government’s Find a Tender service (the Central Digital Platform) for procurement opportunities.
The Council may undertake preliminary market engagement before commencing a formal procurement where this would assist in developing its requirements or procurement approach. Any such engagement will be undertaken in accordance with the Procurement Act 2023 and managed so that participating suppliers are not given an unfair advantage and competition is not distorted.
Once a formal procurement has commenced, enquiries must be made through the contact or electronic procurement system specified in the procurement documents. This ensures that all participating suppliers are treated consistently and receive the same relevant information.